Does your company have an appropriate and efficient Contract Management system?

Contract Management is the process that encompasses a set of techniques, tools, and procedures carried out in favor of organizing all the documentary life of a company. This means organizing all the documents that translate the set of rights and obligations assumed by a company contractually.

 Managing a contract involves several stages. It starts with the drafting of its first draft and continues even after its termination, ensuring its proper storage. Other stages of this process include: negotiation between the parties; the signing; the execution of the contract and monitoring of its compliance; and, in many cases, termination – whether due to the scope’s completion, the passage of time, a request from one of the parties, or the emergence of a conflict. 

In a corporate environment, the organization of contracts is essential to ensure the safe progress of business, as well as to facilitate decision-making. 

What practice shows is that many companies end up struggling with Contract Management. Whether due to a lack of technical experience to agree on contractual clauses – which can create a problem between the parties in the future – or the loss of documents relevant to the company, due to poor organizational storage. 

At RUCR Law, we offer the service of outsourcing contractual organization, ensuring the highest legal security in all relationships for our clients.

 We have a team of lawyers specialized in Contracts, ready to work on the drafting and review of all types of contracts, as well as on negotiation with the opposing parties. Our team also manages the signings, execution, and storage, using various tools.

 We have developed a series of processes and tools that assist in Contract Management. One of our key tools is the Contract Dashboard, a type of spreadsheet housed within our internal system that centralizes the main information of each signed contract. By quickly reviewing the line corresponding to a specific contract, managers can easily and directly obtain all necessary information to decide on a possible termination or renewal of the contract, for example. This saves the technical work of contract analysis and simplifies the decision-making process for company executives.

Moreover, we centralize all contracts on our server in an organized and segmented manner, allowing us to share access with the client. This ensures the security of the storage of signed contracts. There is also a complete control of the contract’s lifecycle, as all contracts that come through the office start with a drafting task, whether it involves writing or revising the draft. This means there will be a permanently recorded task in our internal system that includes all negotiation dealings, including all emails exchanged between the parties, contract versions, and any other relevant information.

This means complete and comprehensive management of contracts and their entire lifespan.

Contact us to learn more about our services.